Here in Themefisher, the code of conduct reflects the core values, principles, and overall inside of our company. It serves as the guideline of how our values related to trust, respect, transparency can be translated into attitudes and behaviors. In simple terms, it is the complete roadmap to act ethically, lawfully, and mindfully for the betterment of our clients and fellow colleagues. I believe every employee will comply with the laws and regulations of the company as well as set new standards for ethical conduct to create a respectful space for work.
Please read carefully and keep that in mind that each of us is responsible for incorporating these values and ideals into our everyday work :
1. Conflict of Interest- It takes place when your personal relationships overlap with your job responsibilities. All employees should avoid situations that create a conflict between personal interest and the company’s interests as you can’t allow your personal relationships to influence your business decision-making.
| Do’s | Don’ts |
|---|---|
| If any employee gets to know about any potential conflict of interest that employee should inform the higher authority and necessary steps will be taken according to company policy. | No employee can use their skills or our themes to work for other projects outside the company. |
| Do not allow any personal relationships to influence business decisions such as hiring, promotion or salary increment. |
2. Equal Opportunity Employment- Our recruitment process is solely based on an individual’s qualifications, merits, competence, and potential. We provide equal opportunities to our employees by strictly prohibiting any sort of discrimination which includes race, gender, caste, religion, age, marital status, nationality, disability or any other category protected by law.
3. Dignity and Respect- Mutual understanding, cooperation, tolerance, and respect for individual privacy are the main components to create a pleasant work environment. All employees must be treated with dignity and respect at all times to establish a positive work inside.
| Do’s | Don’ts |
|---|---|
| Listen to and encourage each other’s opinions and input. | 1. Avoid gossip, teasing, and other unprofessional behavior. |
4. Harassment, Bullying, and Discrimination- Themefisher has zero-tolerance policy against harassment, bullying, and discrimination in any form- verbal, physical, race, gender, caste, religion, age, marital status, nationality, disability, or any other category protected by law.
| Do’s | Don’ts |
|---|---|
| To report to your supervisor about any incident of harassment, bullying, and discrimination. | You cannot hurt a person mentally or physically in the workplace. |
5. Healthy and Safe Work Environment- To reach your goals and give your best performance a safe and healthy work environment is essential for you as an employee. All employees are responsible for creating a great workplace by maintaining personal hygiene and occupational safety.
| Do’s | Don’ts |
|---|---|
| You should keep the workplace clean and organized without littering. | Do not keep your workstation unorganized |
6. Data Privacy- It is our duty to protect our client’s privacy. Our clients trust us with their personal information so preserving that trust requires each of us to respect and protect the privacy of their information. All employees should take necessary security measures to protect personal data obtained from unauthorized access.
| Do’s | Don’ts |
|---|---|
| Maintain the privacy of the client’s information by protecting it. | You cannot leak client’s personal information to other employees or outside of the company. |
7. Confidentiality- All information regarding our company is confidential in nature. Employees must not disclose Themefisher’s confidential information outside of the company. Confidential information also counts employee data, personal data or third-party data. Strict actions will be taken if any information is leaked outside.
8. Company Assets- Company provides equipment and other resources to perform your jobs effectively. Each of the employees is responsible for protecting the assets of the company. If any item/ equipment is damaged he/she needs to compensate for the damage.
| Do’s | Don’ts |
|---|---|
| Use company resources such as PCs, Laptops, Printers with care. | You cannot take any company resources at home. |
9. Non-disclosure of personal information- No employee should disclose or discuss their personal information with their fellow co-worker.
10. Corruption and Bribery- Company will not tolerate any form of bribery to our office employees, clients and business partners. It is strictly prohibited for our employees to receive or offer improper payments in order to achieve unfair benefits.
| Do’s | Don’ts |
|---|---|
| You cannot accept any sort of gifts or offers from our business partners, clients for any improper advantages. |
11. Drugs and Substances- Consumption of drugs and substances are completely banned at our office considering the health and safety of our employees.
| Do’s | Don’ts |
|---|---|
| You cannot consume alcohol or any form of drugs and engage yourselves in inappropriate behaviors. |
12. Client relation- Clients purchase our products because they trust the quality of our products. It is the primary responsibility of every employee to ensure the consistent quality of our products and maintain a friendly relationship with our clients.
| Do’s | Don’ts |
|---|---|
| Attend all your clients with greetings. | You cannot talk to any of your clients rudely. |
13. Dress code- Employees are expected to dress in decent attire and must always present a professional appearance.
| Do’s | Don’ts |
|---|---|
| Do not wear dresses with offensive or inappropriate designs. | |
| Do not wear revealing clothes. |
14. Employee relationships and fraternization- The objective of the fraternization policy is to minimize the impact of things that can go wrong due to romantic relationships in the workplace.
| Do’s | Don’ts |
|---|---|
| Prohibit romantic relationships between a manager and a reporting staff member. | |
| Prohibit dating relationships between employees who are separated by two levels in the chain of command, regardless of the reporting relationship or department. |
15. Attendance- All employees are expected to be present on time at the office. In case an employee is unable to attend office they are requested to inform their reporting manager within the start of 1 hour of office timings.
| Do’s | Don’ts |
|---|---|
| Employees cannot be late for consecutively 3 days because a percentage of their salary will be deducted. |
16. Meal and Rest Periods- We provide all employees 1 hour for their meal and rest period as in from 2 pm to 3 pm. During their meal break, all employees are relieved from their duty.
17. Emergency Procedures- In case of any emergencies such as fires, natural disasters and power failures employees are instructed to move to an emergency shelter.
| Do’s | Don’ts |
|---|---|
| Call 999 for any emergency situation. | Do not panic in such emergencies. |
| Go to emergency evacuation in case of emergencies. |
18. Guest and Visitor- Workplace visitors refer to employees’ friends and family, stakeholders and other external guests.
| Do’s | Don’ts |
|---|---|
| Employees must be in their best behavior while guests and visitors are inside our workplace. | Visitors are restricted not to visit some of the places at the workplace |
| Visitors should sign in at the reception and show some form of identification. |
19. Violence and Weapons- The company prohibits any sort of violence and the possession or use of dangerous weapons at the workplace.
| Do’s | Don’ts |
|---|---|
| Immediately tell your supervisor about concerns for safety, including acts or threats of violence or other violations of this policy. | Do not carry any dangerous weapons such as knives, explosives, brass knuckles, etc. |
20. Terrorism and antinational activities- The company is against all forms of terrorism and will never support, tolerate or encourage terrorism or the activities of those who embrace or finance terrorism.
21. Celebration and Outing - Employees may wish to arrange social functions on company premises during regular business hours to celebrate special events. They need to abide by some rules and regulations to celebrate any function.
| Do’s | Don’ts |
|---|---|
| Keep the workplace clean during any celebration. | Do not do anything inappropriate at the time of any function. |
22.Telephone /E-mail /Internet Use- We want our employees to avoid inappropriate or illegal internet use that creates risks for our company’s legality and reputation.
| Do’s | Don’ts |
|---|---|
| Employees can use corporate email accounts for only work-related purposes. | Do not use the internet to download or upload obscene, offensive or illegal material. |
23. Social Media- All employees should refrain themselves from using social media while on work time or on the equipment we provide unless it is work-related as authorized by your manager. Do not use corporate email addresses to register on social networks, blogs, or other online tools utilized for personal use.